PROCUREMENT SPECIALIST

INDIVIDUAL CONSULTANT

PROCUREMENT SPECIALIST

Coral Reef Rehabilitation and Management Program – Coral Triangle Initiative (COREMAP-CTI) Asian Development Bank (ADB)

INTRODUCTION

Recognizing both the value of coral reefs and growing threats to their ecological health, the Government of Indonesia (GoI) embarked on a program to protect coral reefs and associated ecosystems in 1998. The resulting Coral Reef Rehabilitation and Management Project (COREMAP) was designed with three phases: (1) Initiation; (2) Acceleration, and (3) Institutionalization, financed by the International Bank for Reconstruction and Development (IBRD) and the Global Environment Facility (GEF).

During Phase 1 (1998-2004), COREMAP piloted new coral reef monitoring, management and rehabilitation approaches and obtained baseline information that would inform the design of subsequent phases. Phase 2 (2004 – 2011) focused on implementation and acceleration, by creating the enabling environment for sustainable coral reef ecosystem management, including greater public awareness, enhanced capacity for governance and management, improved community-based coastal management, sustainable livelihood activities, and strengthened regulatory frameworks. Phase 3 (2014 onward), also known as COREMAP – Coral Triangle Initiative (COREMAP-CTI), aimed to institutionalize approaches established under the previous phases to ensure long-term sustainable impact.

COREMAP-CTI was initially structured as a project involving the Ministry of Marine Affairs and Fisheries (MMAF). However, in 2017 MMAF requested a partial cancelation and transfer of the role of executing agency to Bappenas. In response to this request, Bappenas and the Asian Development Bank restructured COREMAP – CTI grant to reflect the mandate and functions of Bappenas as a national development planning institution. The led to the suspension of GEF-financed activities, which focused on reef management. In 2018 an additional restructuring was started to (1) instate the Indonesian Climate Change Trust Fund (ICCTF) under Deputy for Maritime Affairs and Natural Resources of BAPPENAS as implementing agency and (2) restart GEF-financed reef-management activities.

OBJECTIVE OF THE PROJECT

The restructured project has the objective: sustainable management of coral reef ecosystems in Indonesia through enhanced capacity to manage coral reef ecosystems in Marine Protected Areas (MPAs). The restructured COREMAP-CTI will have four project components, namely: (1) Coral Reef Management and Institutions Strengthened in Project Areas (2) Ecosystem-based Resource Management Plans Developed and Operational; (3) Sustainable Marine Based Livelihoods Improved; and (4) Project Management, Monitoring and Knowledge Transfer. The  Component of Project has several outputs. It contains the following outputs:

• 1.1: MPA management plan implementation enhanced

Main actions will include establishing protocols and guidance on co-management agreements between and among governments in order of the implementation of Law 23/2014, developing  and implementing  endangered/threatened species action plan targeting characteristic species of each location (candidates: sea turtles, sharks, rays, and sunfish), Integrating ecotourism elements into MPA management plan and implementation, and establishing sustainable financing mechanism in coordination with existing and planned programs of other organizations.

• 1.2: Capacity development and targeted training on coastal and marine management

The objective of this output is to strengthen human resource capacity of key stakeholders from district, provincial, and as needed, central government professionals on marine and coastal management  to improve management and institutions. This will be conducted through degree and non-degree programs. Efforts will be made to ensure gender balance. This output will be undertake by Center for Planners Development, Education and Training- Bappenas.

• 2.1: Capacity development and targeted training on coastal and marine management

The objective of this output is to restore the function of coastal ecosystems in selected rehabilitation zones of project MPAs through surveys, feasibility analysis, research on methods of regenerative and restoration techniques and activities. This activity is further strengthened by community surveillance as a precautionary measure, which will be supported through this output as well.

• 3.1: Sustainable fisheries and livelihoods promoted in project areas

The main objective of this output is to implement the sustainable commodities management for tuna, snapper and seaweed, to support livelihood opportunities for community-based enterprises in the project areas, as well as identify future investment opportunities for both government and external financing agencies. Snapper fishery in Indonesia documented concerns on the sustainable practice in a number of case studies. The project will work with small scale snapper fisheries to establish science-based evidence which would provide guidance and information on management options. In the case of tuna management fishery, the government has improved the registration of large fishing vessels in the country to help strengthen tuna fisheries management.  In view of that, the project will focus on support efforts for areas where smaller vessels operate – closer to shore, and common tuna species fished. Seaweed farming is a proven way of improving the socioeconomic conditions of fisher communities, by increasing incomes and encouraging participation of communities, particularly women. The project will ensure that some key constraints are addressed /eliminated, including diseases and postharvest challenges.

• 4.1: Project Management, Monitoring and Knowledge Transfer

A project level monitoring and evaluation system will be established and operational, including monitoring of ecosystem health indicators. This will build on, and contribute to the current system that is in place. Steps will be taken to ensure that relevant data management systems strengthened / maintained and updated at provincial levels.

The Procurement Specialist will work closely with the Procurement Committees, consultant and other related working units in the project for all procurement aspects of the project’s operations, responsible for overseeing the procurement of works, goods, non-consultant services and consultant services.

SCOPE OF WORK

Procurement Specialist for 18 months.  The Procurement Specialist will work closely with the Procurement Committees and other related units in the project to all procurement aspects of the project’s operations. This will include, but not limited to:

1. Provide general procurement supports to the PIU – ICCTF, as well as technical advice on strategic procurement activities to all grant implementation consultants during all phases of the procurement cycle, to ensure procurement arrangements and schedule are consistent with project implementation and development objectives, and discuss options and possible solutions with the PIU – ICCTF;
2. Support the Procurement   Committees   in   preparing   procurement documents (i.e., Bidding Documents, Request for Proposals and cost estimates) in accordance with agreed documents and involve in preparing the technical specification and Terms of Reference to ensure specifications and criteria are thorough in terms of completeness and responsiveness;
3. Work with the consulting firms in the project field to monitor and ensure the development of standards and criteria for the evaluation of goods, consulting services and works for the grant implementation consultants and ICCTF consulting service packages;
4. Assist ICCTF and provide technical support in monitoring consulting firms’ contract implementations and other as relevant;
5. For audit purpose, ensure the procurement processes of goods and works, and consulting service recruitment are complied with the Asian Development Bank’s (ADB) Guidelines and PerPres (Presidential Regulation) no. 16/2018 and its subsequent amendments.
6. Follow up/monitor/record any procurement that will be funded by the grant and any other procurement related tasks under COREMAP-CTI Project.
7. Provide support, knowledge sharing   and   mentoring   to   Procurement/Evaluation   Committee   on procurement process;
8. Assist the Procurement/Evaluation Committee in selection of consultant including preparing shortlisting evaluation report, technical and financial evaluation reports, and draft contract.
9. Assist the Procurement Committee in responding to ADB query in procurement processes and/or contract administration/management.
10. Responsible for all of contract document filing and audit process in relation to procurement.

TIME SCHEDULE

The assignment is expected to be for 18 months (start from March 2021 until August 2022) with subject to a positive performance evaluation. Procurement Specialist will be assigned full time following time base contract.

OUTPUTS

Prepare and submit monthly progress reports to Finance and Operation Manager on the tasks performed, and on the status and progress of procurement and any other activities performed under the Program.

QUALIFICATION REQUIREMENTS

The minimum qualifications of candidates are as follows:

1. Bachelor degree (S1) in any fields relevant to Business and Commerce, Law, Management, Civil Engineering
2. Minimum 5 years of relevant work experience in procurement in implementation of development projects. Work experience and familiar with multi donor procurement guidelines preferred;
3. Experience in building productive internal and external relationships and working productively in a team environment, Proved by work experience; and
4. Having knowledge of development partner’s procurement and consulting services policies and procedures
5. Fluency in English both oral and written, proved by practiced at interview process.

Reporting

Consultants shall report to the Finance and Operation Manager ICCTF.

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