Finance and Admin Officer – Kupang NTT

Finance and Admin Officer

Department : Grants, Finance, and Administration
Position Reports to : Senior Program Manager
Positions Supervised : Admin Assistant
Location : Kupang, NTT

Overview:

The Finance and Admin Officer will support Senior Program Manager in the implementation of Jhpiego finance activities for Momentum project, a USAID-funded maternal and newborn health (MNH) project in Indonesia. She/he will manage the implementation of finance and admin in Cluster office and ensure that the financial systems are maintained in an accurate and timely manner.

Responsibilities: 

• Implement Jhpiego financial policies and procedures and adhere to USAID rules and regulations
• Support Senior Program Manager in developing annual workplan budget and manage the implementation activity budget to be in line with the approved workplan
• Review budget activity, project advances and reconciliation
• Review travel authorization request and staff travel expense reports
• Review vendor invoices
• Initiate payment process and record it in the Quick Book
• Input expenses into Quick Book and assist Finance Manager in Jakarta on closing monthly QB
• Guide and orient program staff on the implementation of the activity that related to finance and admin procedures and regulation
• Review and conduct spot-checks of financial documents from district
• Review and conduct surprise check on the petty cash
• Monitor completeness of procurement documents (purchase requests, purchase approvals, payments)
• Coordinate with F&A Director and other finance and admin team in Jakarta office for the implementation of operational in the Cluster office

Qualifications:

• Bachelor /S1 degree in Finance /Accounting
• Minimum of 5 years of experience in finance and accounting
• Experience with accounting for INGO or USAID-funded awards or contracts, specifically in project budget development and financial reporting
• Understand of Indonesia Tax Regulations
• Excellence in using accounting software, preferably QuickBooks
• Fluency in written and oral English is strongly preferred
• Diligent, honest, and mature worker, capable of managing workload under pressure
• Able to work independently and under minimum supervision, and also as a member of the Finance and Administration team
• Excellent analytical thinking

How to Apply :

Please submit your  application letter and CV with 3 referees to the following email address: IndonesiaHumanResources@jhpiego.org with subject as per position. Only those selected for interview will be contacted.

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