ADMINISTRATION OFFICER

Under the supervision of the Finance & Administration Manager, the Administration Officer is responsible for daily administrative, operational and logistics to support CISDI’s daily operations and program activities

MAIN RESPONSIBILITIES ACTIVITIES OUTPUT/ MEASUREMENT
1. Daily Officer Operations

• Supervise office boy, driver and cooks in their regular scheduling and activities
• Ensure office space and equipment are ready to use
• Act as person in charge for all CISDI’s correspondences externally
• Responsible for storage of CISDI’s legal/important documents
• Operational Petty cash management
• Regular work schedule of office operations is available
• Regular schedule of office and equipment maintenance and service
• All correspondence uses the same standard and properly recorded

2. Program Support

• Working with other teams in preparations and implementation of non-regular projects, activities, and events
• Liaise with third parties (such as event organizers, vendors, etc)
• Proper and good coordination in administrative support
• All process are done according to CISDI’s administrative procedures
• Ensure all process are according to CISDI’s administration procedures

3. Procurement and Inventory
• Receive and process requests of items and service from all departments
• Ensure all services have proper process and contracts
• As the person in charge in coordination of purchasing and inventory process
• Work with Finance to update vendor list and vendor selection
• Ensure items inventory database is proper, updated and trackable
• Work with Finance to do regular inventory

QUALIFICATIONS
Relevant qualifications, skills and experience:
A. Minimum Qualifications
• Bachelor degree from any discipline, preferably with relevant experience,
• Able to multi task, working with various assignment simultaneously,
• Experience in company/organization with similar context is highly preferred
• Excellent Bahasa Indonesia and English

B. Competencies
• Independent and good problems solving orientation
• Good organization and quality of work
• Good initiative and creativity
• Excellent coordination and team work

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